Office Administrator & Shipping Coordinator Job at Smartdept., Chicago, IL

  • Smartdept.
  • Chicago, IL

Job Description

smartdept. is searching for an Office Administrator & Shipping Coordinator for a creative agency client located in Chicago, IL . This is a full-time, onsite contract opportunity (Monday through Friday, 9am to 5pm).

This is a versatile role supporting a busy, fast-paced creative office. You'll handle a little bit of everything office related, with a big focus on shipping, receiving, and inventory. The ideal person is high energy, sharp, and quick thinking, and doesn't get rattled by lots of activity. Think theatrical stage manager: organized, calm under pressure, and always a step ahead.

What You'll Do:


  • Support day-to-day office operations and pitch in on anything office related

  • Learn and manage FedEx and UPS shipping software

  • Produce shipping labels and track outgoing shipments

  • Log and relay tracking numbers in Google Sheets

  • Answer the door and receive deliveries

  • Manage inventory and keep the office and supplies organized

  • Assist with kit fulfillment as needed, including packing items into boxes

What You'll Need:


  • Fast learner and self-starter who can juggle multiple tasks at once

  • Highly organized with strong attention to detail

  • Natural problem solver with a high energy, positive attitude

  • Comfortable working in a busy, sometimes chaotic environment

  • Comfortable with Google Sheets

  • Ability to lift up to 35 lbs

  • Available to work onsite full time, 9am to 5pm

Nice-to-Have Skills:


  • Experience with FedEx Ship Manager and/or UPS WorldShip or similar shipping platforms

  • Background in stage management, event production, or other fast-paced coordination roles

  • Prior office administration, receiving, or fulfillment experience

  • Experience supporting a creative agency or studio environment

Job Tags

Full time, Contract work, Work at office, Monday to Friday

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